3. JOB DESCRIPTION JOB TITLE School Office Administration Assistant REPORTS TO Office Manager GRADE Scale 15-18 HOURS OF DUTY 36 Hours per week (41 weeks per annum) 8:30am – 4:15pm Monday – Thursday 8:30am - 4:00pm Friday This includes ½ unpaid lunch break each day PLACE OF WORK The Hyde School DUTIES AND RESPONSIBILITIES 1. Office Assistant Job Description. These job tasks will differ according to the organization and industry but the core functions remain constant. Inform the Office Manager immediately of any situation that might affect safety or security. He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. They should be able to work independently as needed and understand basic customer service concepts. Access books, professional associations, and other resources to learn more about what is involved in becoming and working as a school administrative assistant: American Society of Administrative Professionals (ASAP) – Live and on-demand webinars, video training, conferences, and networking are among the many benefits provided to all types of administrative assistants, including school administrative assistants, when they become members of this association. The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution.Assisting the school office manager or secretary is an important aspect of this profile. Experience: 8 yrs 11 mo. This includes answering phones and greeting visitors to the office. Ordering lunches, organizing board meetings, school cancellations, a… Ordering lunches, organizing board meetings, school cancellations, and delays due to unforeseen circumstances are included in the school office assistant’s profile. Primary Responsibilities and Associated Tasks The Key Results for the position would be measured through the following: Public and private elementary and secondary schools, as well as colleges and universities, will continue to require professionals in this role to maintain student records, provide assistance to parents and school officials, and satisfy all clerical responsibilities in a school office. School administrators are generally expected to have a good level of IT literacy and to be confident in word processing. An Office Assistant can also help with things like scheduling appointments and managing your calendar. Thorough knowledge of recording and techniques. School Administrative Assistant Job Description. Summary: Seasoned interpreter, translator, and secretary. Greets customers of the department, or other personnel of the college, by phone, in person or through electronic media. They also answer emails from administrators, parents, and vendors. In this role, professionals should be adept at communicating with a diverse population, such as school officials, parents, students, and vendors. A high-school degree or an associate degree from a community college is sufficient to procure a position as a school office assistant. They generally order school supplies, generate letters and reports, arrange meetings, and maintain the school’s website. Perform other clerical duties as assigned. An Office Assistant, sometimes called an Administrative Assistant, performs several tasks related to keeping your office efficiently running. Generally, office assistants hold a high school diploma or equivalent. skills, such as: forms, school programs, correspondence, student handbooks, school communication, newsletters, schedules and a variety of reports. Office Assistant job description. As a school receptionist, your job duties are primarily communication-based. The school office clerks are responsible for the correspondence of the school, maintaining the records of the students, basic accounting and bookkeeping activities, answering the incoming phone calls, and providing relevant information to visitors. Office Assistant Job Seeking Tips. As such, you'll need to be familiar with proper phone and email etiquette and possess strong interpersonal skills. Strong experience in office administration. The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. Coordinating office services for implementing and updating. Assistant Edge – An online publication for administrative professionals, Assistant Edge offers articles focusing on professional growth practices, technologies, current and future trends, and more. as needed Assist in planning company events, meetings, luncheons, and employee team building activities or special projects Outstanding knowledge of techniques and etiquette. American Society of Administrative Professionals (ASAP), The Association of Executive and Administrative Professionals (AEAP), Receptionist And Administrative Assistant, Maintain student attendance and other records, Answer phone calls and emails from parents and school administrators, Prepare school reports, letters, and other documents. A resume for the position of office assistant can be written using information from the sample job description given above. Office Assistant Job Purpose: Manages general office duties to ensure company processes run smoothly. 4. Office Assistant is a job that may rarely have openings because of the popularity of outsourcing. School administrative assistants employed on the West Coast or in the northeastern part of the U.S. tend to realize the highest annual mean wages, led by the District of Columbia ($47,870), Massachusetts (45,130), and Connecticut ($43,460); California is fifth at $41,240. Keep the format and structure, but revise the paragraphs and bullet lists with the specific duties and requirements that you need. DEFINITION: Under close supervision, greets incoming guests, assists with clerical duties and acts as a liaison between the community and school for Sunnyside Unified School District. School Administrative Assistants usually perform clerical duties, which vary from school to school. School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. Ensuring the smooth functioning of the administration of the school is the job of these individuals. He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. Create My Resume They may go by other related names, such as administrative assistant, office clerk, or secretary. Strong organizational and interpersonal skills are also vital. Responds to routine inquiries from parents, citizens and others regarding… My Perfect Cover Letter is your solution and takes the hassle out of cover letter writing. Arranging appointments, meetings and circulates agendas. Below is an office assistant job description sample that can help you draft a job ad that will attract your ideal candidates. They … Assists with director duties and corresponds with clients, customers, and vendors. Many companies especially small-scale businesses have taken to outsourcing administrative tasks to virtual assistants because it is a cheaper option. Collecting the fees may also form the part of a school’s office assistant in a smaller setup. OR II Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a … Office assistants' job duties usually include tasks like typing, filing, taking inventory, keeping records, and sorting checks. © 2021 Job Hero Limited. Assisting the school office manager or secretary is an important aspect of this profile. While the Bureau of Labor Statistics (BLS) reports that the overall projected employment rate for administrative assistants is expected to decline by 5 percent through 2026, this is more applicable to corporate rather than school administrative assistants. Quite often, school administrative assistants are the first school personnel seen by visitors. Office Assistant Duties and Responsibilities Answer phone inquiries, direct calls and provide basic company information Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. Written and verbal communication skills top the list for those seeking to work as school administrative assistants. Ensuring the smooth functioning of the school’s daily operations, Opening mails, collecting and distribution of the mails, Making photocopies, sending and receiving faxes, and filing records, Typing internal communication and external letters, Maintaining updated and accurate students’ records, Ability to follow instructions without supervision, Capable of handling office equipments, such as fax machines and photocopiers. School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. A typical resume example for School Administrative Assistants showcases tasks such as receiving guests, taking phone calls, handling mail, reporting to school executive staff, tracking and recording student attendance, and writing periodic reports. What School Secretaries Do When No One is Looking – A humorous but factual book about the main duties and behind-the-scenes responsibilities tended to by school administrative assistants. All rights reserved. 5. The Association of Executive and Administrative Professionals (AEAP) – From networking to training seminars and education programs, AEAP provides a great support system for corporate as well as school administrative assistants. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. They converse with school officials, parents, and teachers, handle complaints, and address issues pertaining to students and school policies. Procuring certification from an accredited computer educational institution assists individuals to gain an entry-level job as a school office assistant. This position does not require post-high school education but often, bigger schools require additional training providing office administration skills. School administrative assistants often record student absences and maintain records of tardiness and early dismissals. This Office Assistant job description sample covers the key qualifications, duties and responsibilities of an office assistant and it's easy to customize for your company when hiring for admin positions. In elementary and secondary schools, administrative assistants can earn an annual mean wage of $36,570, while those working for colleges or universities earn slightly more ($38,470). ANTIOCH UNIFIED SCHOOL DISTRICT . School Office Assistant I – Bilingual (English and Spanish) PC approval January 2012 . Qualifications in office administration, basic accounting principles, organizational skills, and time management capabilities are beneficial. The job description, which shows a list of vital duties, tasks, and responsibilities can be used in making the professional experience section of the resume as shown in the complete office assistant resume example here. They also read and respond to mail and email from parents, students, school board members, teachers, and others. This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. This gives the teacher more time to work on lesson plans and classroom instruction. Get more information about this career by reviewing the links provided below. An office assistant job includes a wide variety of duties and responsibilities. Feel free to revise this job description to meet your specific job duties and job requirements. Office assistants are trained to perform a wide range of clerical and administrative tasks in various kinds of office settings. Your daily tasks may include keeping records, scheduling meetings, and facilitating communication between teachers, staff, and families. School Administrative Assistant @ Vista Unified School District. The office assistant plays a supporting role in making sure that the daily activities of an office run smoothly. Post now on job boards. Organized budget, financial material and statistical records. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. Supervision Ensure the school office and reception area is welcoming, neat and tidy. Provides clerical support services in the school's main office or guidance office. The school office assistant is an entry-level position that provides support services to complete the administrative and clerical work of the school. Perform clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating, faxing, laminating and related duties. School Office Clerk Duties and Responsibilities Typing and sending school communication If you have the desire to become a school administrative assistant, you should have an understanding of the following: The most recent information supplied by the BLS shows that the annual median salary for school administrative assistants is $34,820. The school office manager works as the principal's and the school's secretary, making appointments and managing the principal's schedule. Many school assistants help teachers by doing administrative activities inside and outside of the classroom. Assisting the office manager is an important aspect of this position. Managing input of student attendance data. Assisting the school office manager or secretary is an important aspect of this profile. Create the perfect job-worthy cover letter effortlessly in just a few clicks! The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. However, to perform the job duties, office assistants may need classes in high school or community … Support Teachers and School Administrators. Select the office assistant activities and requirements that reflect the position you are specifying and create a comprehensive job description. We have examined several job listings and found the following to be among those responsibilities most commonly indicated for school administrative assistants: School administrative assistants typically handle all phone calls coming into a school. The median national salary earned by a school office assistant is $27000 per year. They typically provide assistance by answering questions, contacting requested personnel, and explaining school procedures regarding signing out students or making deliveries. CLASS TITLE: SCHOOL OFFICE ASSISTANT I – BILINGUAL (ENGLISH AND SPANISH) BASIC FUNCTION: Under general supervision, perform a variety of general clerical and record -keeping duties in support For help with ideas about what to include, browse our office assistant job listings. For most office assistant positions a high school diploma or equivalent degree is usually sufficient. Juju makes your School Office Assistant Duties job search faster and more comprehensive. The school office assistant must successfully complete his or her high school diploma or an equivalent qualification. Additional courses that offer knowledge on school procedures, guidelines, and school management are beneficial for potential incumbents. Explore these related job titles from our database of hundreds of thousands of expert-approved resume samples: You are looking for your dream job and need a cover letter? In addition to handling phone calls, emails and letters, this may include filing, photocopying and other clerical tasks. Browse School Office Assistant Duties jobs from 1,000s of job boards and employer web sites in one place. Along with secretarial duties, such as transferring phone calls, photocopying, faxing and filing, office assistants perform higher level administrative functions. Ensure all school files are kept updated, tidy and in good order. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. Office Assistants maintain supplies, order new materials, prepare mail, and take notes. Administrative Assistant’s and Secretary’s Handbook – From telephone etiquette to keeping accurate records, this book explores best practices for administrative assistants in all fields, including those working in school settings. Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks. Membership is free. From generating letters to making copies, school administrative assistants provide daily support to school personnel. These duties may include calling roll and grading papers. Typically, a college education is not part of the office assistant job description. Collecting the fees may also form the part of a school’s office assistant in a smaller setup. They generate reports regarding school attendance policies and individual student attendance records. In addition, school administrative assistants record student attendance, handle student or teacher requests, and report to school administrators. Office Assistant (Typing) EITHER I Experience: One year of experience in California state service performing the duties of an Assistant Clerk. The actual job varies, depending on where the person works and the tasks required in that office. Administration and Office Support Office assistants handle organizational and clerical support tasks. Several colleges and universities provide students associate degrees or certification programs specifically for school office assistant career opportunities. The most common method of gaining training is while working in an educational institution that assists individuals to move up in their careers. Include calling roll and grading papers knowledge on school procedures, guidelines, and secretary attendance, handle,. 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